Tips for Business Letter writing

[Kalyan]

Tips for Business Letter writing

The Basics

The basics of good business letter writing are easy to learn. The following guide provides the phrases that are usually found in any standard business letter. These phrases are used as a kind of frame and introduction to the content of business letters. By using these standard phrases, you can give a professional tone to your English business letters.

The Start

·Dear Sir or Madam: (use if you don't know who you are writing to)
·Dear Dr, Mr., Mrs., Miss or Ms Smith: (use if you know who you are writing to,
and have a formal relationship with - VERY IMPORTANT use Ms for women unless
asked to use Mrs. or Miss)
·Dear Frank: (use if the person is a close business contact or friend)

The Reference

·With reference to your advertisement in the Times, your letter of 23 rd March,
your phone call today,
Thank you for your letter of March 5 th.
·I would be delighted to

Giving Bad News

·Unfortunately
·I am afraid that

Enclosing Documents

·I am enclosing
·Please find enclosed
·Enclosed you will find

Closing Remarks

·Thank you for your help. Please contact us again if we can help in any way.
othere are any problems.
oyou have any questions.

Reference to Future Contact

·I look forward to hearing from you soon.
·meeting you next Tuesday.
·seeing you next Thursday.

The Finish

Yours faithfully, (If you don't know the name of the person you're writing to)
Yours sincerely, (If you know the name of the person you're writing to)

Best wishes,
Best regards, (If the person is a close business contact or friend)